How to create transaction types

Overview

Transaction types in Found let you label invoice line items as either a Credit or Debit, based on whether the transaction amount is positive or negative. Rather than maintaining a list of codes, Found uses two workspace-wide labels — one for credit transactions and one for debit transactions — which are applied automatically to every invoice line item based on the sign of the amount. By default, both fields are left blank.

This article explains what transaction types are, where to find the setting, how to configure them, and what rules and permissions apply.

What is a transaction type?

A transaction type is a label shown against an invoice line item to describe whether the line is a credit or a debit. In Found, transaction types are configured per workspace and consist of two values:

• Label for credit transactions — shown for line items with an amount of zero or greater (for example, "SI").

• Label for debit transactions — shown for line items with a negative amount (for example, "SC").

Once configured, the label is derived automatically from the amount on each invoice line item. You do not assign a transaction type manually when adding a line — Found applies it based on whether the value is positive or negative.

How to create or update transaction types

1. Navigate to Settings → Billing → Transaction types.

2. Enter a label in the Label for credit transactions field (up to 64 characters).

3. Enter a label in the Label for debit transactions field (up to 64 characters).

4. Save the form.

Once saved, the labels apply to invoice line items the next time they are loaded. Previously listed invoices will also display the updated labels, since the value is computed at read time rather than stored on each line item.

To clear a label, leave the field empty and save — the underlying value is cleared and invoice line items will display no transaction type until a new label is entered.

How it works

• Found stores the two labels against the workspace's invoice settings.

• When an invoice is loaded, each line item is enriched with a transaction type value:

  • If the line item amount is zero or greater, the credit label is shown.

  • If the line item amount is negative, the debit label is shown.

• If a label has not been set, the transaction type on the line item will be blank.

• The Transaction type column on the invoice items table is hidden by default. You can enable it from the table's column picker.

Rules

• Each label is optional, but if entered must be between 1 and 64 characters.

• Leading and trailing whitespace is trimmed automatically.

• Empty strings are not accepted — leave a field blank to clear the value.

• Labels are workspace-wide; you cannot define different labels per invoice or per customer.

• There is no list of multiple transaction types — only the credit and debit labels exist.