How to create cost centre codes
Last updated: May 11, 2026
Overview
Cost centre codes are short general ledger reference codes that can be assigned to your care home locations. Once assigned, they appear on invoices and can be used to filter and organise invoice data — making it easier to reconcile billing across multiple locations.
Cost centre codes are part of the Pro billing module in Found. This feature must be enabled for your workspace before the settings are visible.
Who can manage cost centre codes?
Role | Access |
Admin | View and edit cost centre codes |
Manager | View only |
Staff | No access |
How to set a cost centre code for a location
Go to Settings in the left-hand navigation.
Under the Billing section, select Cost centre codes.
You will see a table listing your care home locations, their type, and their current cost centre code.
To add or edit a code, click the cost centre code field in the row for the relevant location.
Type your code into the inline input field.
Press Enter or click away from the field to save.
The code is saved automatically. No submit button is required.
Note: Cost centre codes are only supported for care home locations. Retirement living and home care locations are not included in this table.
Where cost centre codes appear
Once a code is assigned to a location, it will:
Appear as a column on the Invoices table (hidden by default — use the Columns menu to show it).
Be available as a filter on the invoices table, so you can view invoices for a specific cost centre.
Frequently asked questions
Q: I can't see the cost centre codes option in settings. Why? A: Cost centre codes are part of the Pro billing module. If you cannot see this option, the feature may not be enabled for your workspace. Contact your system administrator to check whether the invoicing feature flag is active.
Q: Can I assign a cost centre code to any location type? A: No. Cost centre codes can only be assigned to care home locations. Retirement living and home care locations do not appear in the cost centre codes table.
Q: What format does the code need to be in? A: There is no fixed format. You can enter any text string as a cost centre code. Codes are trimmed of any leading or trailing spaces when saved.
Q: How do I remove a cost centre code? A: Click the code field for the location and delete the text, then press Enter or click away. Saving an empty field will clear the code.
Q: I'm a manager — can I edit cost centre codes? A: No. Managers have read-only access to cost centre codes. Only admins can add or update them.
Q: Where do I find cost centre codes on invoices? A: The cost centre code column on the invoices table is hidden by default. Open the Columns dropdown on the invoices table and enable the cost centre code column to display it. You can also use cost centre codes as a filter to narrow down invoice results.
Q: Can I search for a specific location in the cost centre codes table? A: Yes. There is a search field at the top of the cost centre codes table. You can search by location name or by cost centre code.